Free SaaS cost audit
Find the software spend your team can stop wasting.
Select your active tools, adjust seats and prices, then get an instant annual cost estimate and practical consolidation recommendations.
Step 1
How many people use your stack?
Step 2
Select active subscriptions
Prices are monthly estimates. Select a tool, then edit its seats or price to match your bill.
The hidden line item
How much SaaS waste does a lean small team have?
Software waste usually does not come from one expensive mistake. It accumulates through unused seats, duplicate capabilities, forgotten trials that became paid plans, and tools that no longer have an internal owner.
A useful audit does not assume every overlap should be eliminated. It identifies where two products solve the same job, then checks whether the workflow benefit justifies keeping both. The estimate above uses a conservative unused-seat allowance and adds specific savings only when it detects clear category overlap.
Start here
Top overlapping tools to review first
Zapier + Make
Map every active automation before consolidating. Move low-risk workflows first and keep a rollback window.
ChatGPT + Claude
Dual access may be useful for specialists. For everyone else, standardize on one primary assistant and a small exception list.
Notion + ClickUp
Separate documentation from task execution intentionally—or define one system of record and remove duplicate seats.
A 15-minute SaaS audit workflow
- Export the bills.Collect card charges, app-store receipts, and vendor invoices.
- Name an owner.Every product needs one person responsible for value and renewal.
- Check usage.Compare paid seats with active users over the last 30–90 days.
- Group by job.Look for multiple tools handling meetings, chat, AI, automation, CRM, or project work.
- Act before renewal.Downgrade, consolidate, or cancel with enough time to export data safely.
Frequently asked questions
How do I audit my team's SaaS spending?
List every recurring subscription, its monthly price, seat count, owner, renewal date, and actual usage. Then group tools by job-to-be-done to find unused seats and overlapping capabilities.
What is the average SaaS budget for a 5-person startup?
There is no universal healthy number. A useful budget is one where every subscription has an owner, measurable usage, and a clear business outcome. Use this calculator to establish your baseline and review it quarterly.
How often should a small team run a SaaS audit?
Run a lightweight audit quarterly and a deeper review 30 to 60 days before annual renewals or after major hiring and workflow changes.